Free Printable Form, Example, Template

Bill of Sale

Bill of Sale form is a document used to keep a record of the sale of a vehicle.

An automobile bill of sale is an essential document that ensures a smooth and legally sound vehicle transaction. By including all necessary details and avoiding common mistakes, both buyers and sellers can protect themselves from future disputes and legal issues. Understanding its importance and properly executing it is crucial for a successful vehicle sale.

This Bill of Sale document is NOT to be used to transfer REAL ESTATE.

A simple car sale receipt must contain the following information:

  • Selling price of the vehicle and date of the transaction.
  • (VIN) Vehicle Identification Number.
  • Year, Make and Model of the vehicle.
  • Odometer reading.
  • Description of the vehicle.
  • Buyer's name, address and signature.
  • Seller's name, address and signature.
Find other samples including debt settlement letter, mortgage hardship letter and credit card hardship letters.

When buying or selling a motor vehicle privately, you should always write a simple document of sale.

This typically includes vehicles that must be registered with the department of motor vehicles in your State, such as: Cars, Motorcycles, Light Truck, Van, Utility Vehicle, Trailer, Heavy Truck (over 12,000 lbs), Off-Highway Vehicle, ATV, Power Boat, Snowmobile, Recreational Vehicles and Motor Homes (not recommended for stationary, non-registered mobile homes).

Just COPY and PASTE the sample below. Make the adjustments as necessary.



That I, (seller's name) _______________________________________, the undersigned, do hereby certify that in consideration of ______________________________________dollars ($ ___________ ), will sell, transfer, convey and deliver to __________________________ ________________ (buyer), the following vehicle:

Year _________ Make _________________ Model __________________

Title# ______________________________

Vehicle Identification Number (VIN) ________________________________

Boat Hull ID Number____________________________________________________________

I, the undersigned seller, hereby certify that the odometer reading of the vehicle described above is:__________________ miles and that to the best of my knowledge stated mileage is accurate.

I, the undersigned seller, certify that said vehicle/vessel was owned and sold by me and I warrant it to be free of any liens, claims, security agreements, encumbrances, charges and demands.

I, the undersigned buyer, acknowledge receipt of this Bill of Sale and understand that the above-described vehicle/vessel is sold in "as is" condition and there is no other expressed or implied warranty or guarantee.

We (buyer and seller) certify that all of the information provided in this document is true and accurate to the best of our knowledge.

Seller's Signature: _________________________________

Address: ________________________________________

Date: ____/____/________

Buyer's Signature: _________________________________

Address: ________________________________________

Date: ____/____/________


STATE OF _______________________
COUNTY OF _____________________

This document was acknowledged before me on _______________ [Date] by ________________________________________________ [name of principal].

_______________________________Notary Seal:
(Signature of Notarial Officer)

Notary Public for the State of ___________________

My commission expires: ___/___/_______

What is an Automobile Bill of Sale?

An automobile bill of sale is a crucial document used during the sale and purchase of a vehicle. This legal document records the transaction details, including buyer and seller information, vehicle specifics, and the agreed sale price. Understanding its importance can protect both parties from future disputes and legal complications.

Importance of a Vehicle Bill of Sale

An automobile bill of sale serves multiple purposes.

  • First, it provides legal evidence that a vehicle sale has taken place.
  • Second, it helps to establish the ownership transfer, protecting both buyer and seller.
  • Third, it includes detailed information about the vehicle, which is essential for record-keeping and future reference.

Key Elements of an Auto Bill of Sale

Buyer and Seller Information

The bill of sale must include the full names, addresses, and contact details of both the buyer and the seller. This information is critical for identification and future correspondence.

Vehicle Description

A detailed description of the vehicle is necessary. Include the make, model, year, color, VIN (Vehicle Identification Number), and current mileage. This helps in accurately identifying the vehicle being sold.

Sale Price and Payment Terms

Clearly state the sale price agreed upon by both parties. Include the payment method and any terms of the payment. If there are any special conditions or installments, these should be explicitly detailed.

Date of Sale

The date when the sale transaction occurs must be mentioned. This date is important for legal and tax purposes.


Both the buyer and seller must sign the document. Signatures validate the agreement and indicate that both parties agree to the terms and conditions stated.

How to Create an Automobile Bill of Sale

Using a Template

There are many templates available online that can be used to create an auto, truck, motorcycle, RV, Jet-ski bill of sale. These templates provide a structured format and ensure all necessary information is included.

Customizing Your Document

While templates are helpful, customizing the document to include specific details pertinent to your transaction is important. Ensure all required elements are covered.


In some states, notarizing the bill of sale is required. Even if it’s not a legal requirement in your state, having the document notarized adds an extra layer of security and authenticity.

Legal Implications of an Automobile Bill of Sale

Proof of Ownership Transfer

The bill of sale legally transfers ownership from the seller to the buyer. This is essential for updating registration and insurance records.

Protection Against Fraud

Having a detailed and signed bill of sale protects both parties against potential fraud. It clearly outlines the transaction details, preventing misunderstandings and disputes.

Tax Purposes

For tax purposes, the bill of sale is often required to determine the amount of sales tax owed on the vehicle purchase. It also provides a record for any deductions or credits.

Common Mistakes to Avoid

Incomplete Information

Ensure all sections of the bill of sale are filled out completely and accurately. Missing information can lead to legal issues or complications with registration.

Incorrect Vehicle Details

Double-check the vehicle description, especially the VIN. Incorrect details can cause problems in proving ownership or during vehicle inspection.

Lack of Signatures

Both parties must sign the document. Unsigned bills of sale are not legally binding and hold no value in disputes.

FAQs About Automobile Bill of Sale

What is an Automobile Bill of Sale?

An automobile bill of sale is a legal document that records the sale of a vehicle, including the transaction details and the transfer of ownership.

Why is a Bill of Sale Important?

It provides legal proof of the transaction, protects against fraud, and is necessary for updating registration and insurance records.

What Information Should be Included in a Bill of Sale?

It should include buyer and seller information, vehicle description, sale price, payment terms, date of sale, and signatures.

Do I Need to Notarize an Automobile Bill of Sale?

Notarization is required in some states. Even if not required, notarizing the document adds authenticity.

Can I Use an Online Template for a Vehicle Bill of Sale?

Yes, online templates are available and can be customized to fit your specific transaction details.

What Happens if I Lose the Bill of Sale?

It’s crucial to keep a copy of the bill of sale for your records. If lost, obtaining a duplicate from the other party is advisable.

Is an Automobile Bill of Sale Legally Binding?

Yes, when properly completed and signed by both parties, it is a legally binding document.

Can I Modify the Terms After Signing?

Any modifications should be agreed upon by both parties and documented with signatures.

How Long Should I Keep the Bill of Sale?

It's advisable to keep the bill of sale indefinitely as it serves as proof of the transaction and ownership transfer.

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sample bill of sale

Official forms can be found for free at most DMVs in states such as: Alabama, Alaska, Arizona, Arkansas, California, Colorado, Connecticut, D.C., Delaware, Florida, Georgia, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Kentucky, Louisiana, Maine, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Montana, Nebraska, Nevada, New Hampshire, New Jersey, New Mexico, New York, North Carolina, North Dakota, Ohio, Oklahoma, Oregon, Pennsylvania, Rhode Island, South Carolina, South Dakota, Tennessee, Texas, Utah, Vermont, Virginia, Washington, West Virginia, Wisconsin, Wyoming.

IMPORTANT: Consult with a lawyer if the property being negotiated has a lien on it or has been pledged as security for a loan. In these cases, a release from the party to whom the loan is owed must be obtained.

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